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Procedures & Forms



Procedures and Forms for Financial Aid Application
The first step in applying for financial aid is to fill up the Free Application for Federal Student Aid (FAFSA) and submitting it to the Financial Aid Office. An electronic FAFSA may also be filed at www.fafsa.ed.gov. This application will be processed by the U.S. Department of Education and the students will be notified of their eligibility for financial aid programs in the Student Aid Report (SAR).

Additional documents may be requested to complete processing of the aid request. Notification of these additional documents are sent to students through a Missing Document Letter. Additional information may include, but is not limited to, the following:
  • Proof of citizenship or permanent resident status
  • Proof of Selective Service registration
  • Marriage Certificate
  • Verification Form (independent and dependent students)
  • Tax Returns (student and parent or spouse)
  • Statement of non-tax filer (student and parent of spouse)
  • Student Aid Report (SAR)
  • Admission Status
  • Student Certifications
  • Employment Verification
  • Verification of marital status
The Federal Privacy Act of 1974 requires that students be notified that the disclosure of his or her social security number is mandatory. The social security number is used to verify students' identities, to process the awarding and collection of funds, and the tracing of individuals who have borrowed funds from federal, state, or private programs. Students receive notice of financial aid via an award letter. Students are required to accept or decline each award by signing on the award letter (blank responses are considered acceptances).

Before a first disbursement may be made to a first-time Direct Loan Subsidized/Unsubsidized borrower, the student take the Direct Loan Entrance Counseling at the Direct Loan Website, www.dl.ed.gov. After completing the Direct Loan Entrance Counseling session on line, the student must print his or her test results and submit it to the Financial Aid Office.

Upon termination or graduation, the student must complete the Direct Loan Exit Counseling Session online through the Direct Loan Website, www.dl.ed.gov.

Financial aid funds are paid co-payable to the student and the College. Students must sign their checks for proper credit to their account. Financial aid funds are awarded to pay for tuition and other institutional charges. If all of these charges have been paid, any excess is paid out to the student.

Financial Need
A student must have financial need to receive all federal financial aid funds except for unsubsidized Stafford loans and PLUS.

Financial need is defined as the difference between the student's cost of attendance (COA) and the family's ability to pay these costs, the expected family contribution (EFC). For the Stafford loan programs, other aid received by the student including estimated financial assistance is also subtracted from the cost of attendance to determine financial need.